The Ultimate Checklist For An Office Move

Just like it’s quite normal for families to outgrow their homes, it’s normal for businesses to outgrow their office spaces. When a business flourishes or adapts to new workplace habits, relocation becomes highly crucial. Moreover, office moves also make a big impact on the employees of a workplace. 

The process of an office move is almost the same as a home move, if not more hectic. Moving tons of electronics, bulky furniture, important files, and various knick-knacks is involved in the process, which makes it hectic.

The key is to start the process with a plan in mind. 

In this article, we’ve created for you the ultimate office-move checklist. 

3-6 Months Before the Office-Move

For medium and large businesses, this is the ideal time to get started. 

During this time, notify your landlord about the office move and thoroughly review the current lease for your office. 

Also, get in touch with loving companies that fit your budget.

This is also a great time to form a team of employees to efficiently plan and supervise the moving process. 

1-2 Months Before the Office-Move

By this time, you should know what your future workplace will look like. Visualize and create a plan with your team to determine the office’s interior successfully.

This is also a great time to set up internet and phone service in the new office. 

If the new workplace is way bigger than the previous one, you will likely require new furniture and equipment. Make these necessary purchases during this time. 

1-2 Weeks Before the Office-Move

Visit the place often to inspect it properly and figure out how to fit all the furniture, machinery, and other stuff from your current office. Remind the employees of your business to pack their personal belongings for utmost convenience during moving.

In the meantime, don’t forget to update the address of your office and forward mail using USPS so that no new important correspondence remains unnoticed. 

Check on the movers to confirm and update them about the current situation in your office so that they can be well-prepared on the big day. 

Lastly, purchase all the materials you will need for packing and ensure you get more than you think you’ll need so that you never scramble during the packing session. 

The Day Before the Office-Move

Packing and labelling office files and other stuff is one of the first things to take care of on this day. Make sure that the business workers are deactivated properly on this day so there is no room for confusion later on. 

On the Moving Day

Once you’ve reached your new workplace, it’s time to start fresh and turn all the lights on before getting started with the organization process to have a clear idea of where the items you’ve moved will fit best. 

Outline how you want the new workplace to look, and arrange your office furniture and machines accordingly. Once everything is set, plug in all the electronic devices to check whether they are working properly. 

Lastly, head back to your old workplace to check whether you’ve missed any items. 

Many businesses fail to carry out the process smoothly because they start too late and get overwhelmed with the amount of work they need to do before the big day. Plus, last-minute surprises can make things worse during this time, so think through all sorts of situations and plan accordingly. 

Follow this checklist thoroughly, and the difference in outcome will be very prominent.